The path to a paperless office thanks to Paperless
Summary
About Vario Software AG
Vario Software AG develops ERP software for small and medium-sized companies. The company's mission is to bring time and progress into the processes of companies. They achieve this through their individually customizable ERP software, which they combine with personal consulting and competent support.
Areas of application for Paperless
With the help of the Paperless solution, Vario Software AG was able to significantly optimize and largely digitalize its processes. They mainly use the software in the areas of human resources and contract management. In HR, onboarding processes and compliance documentation such as employment contracts, work equipment transfer or data protection agreements are handled via Paperless. In sales, the contract system was digitized with Paperless and raised to a new level. The main challenge lay in the complexity and individualization of customer contracts. With Paperless, contracts are personalized shortly before they are sent to the customer and, in addition to the classic e-signature, also contain a number of form fields to collect data from customers. Paperless helps them to simplify processes and make them more efficient, especially in areas where decisions have to be made within contracts and offers.
The processes before paperless: error-prone, time-consuming & analog
Before Paperless was implemented, many processes were handled manually with physical documents. This was both time-consuming and error-prone. In HR processes, for example, compliance documents had to be sent by email and then printed out, signed and scanned back by employees. There were similar processes in contract management, particularly for individual contract agreements.
Why did Vario Software AG opt for paperless?
What alternatives were evaluated? Vario Software AG tested various e-signature providers and ultimately opted for Paperless. In particular, the intuitiveness of the software and the ability to digitize more complex contract processes were decisive factors in the choice. The fair pricing and personal contact as well as the support of the Paperless team were also convincing.
Who does Vario Software AG recommend the Paperless solution to?
According to Hendrik Schneider, Paperless would be suitable for any company that wants to optimize paper-based processes and achieve a paperless office. In particular, companies that make individual agreements with their customers would benefit greatly from the software's user-friendliness and customization options. But Paperless can also offer great added value in HR by optimizing onboarding and compliance processes. Overall, Paperless helps to save time, reduce errors and can therefore be recommended to any company that values effective and efficient processes.
